North Kootenai Water District
September 17, 2009
Board Meeting Minutes
Meeting
called to order at 12:30 p.m. by Vice President Stoller.
Present: Richard
Fairhurst, Director/Secretary
Alanna Grimm,
Director
Jack Hern,
Director
Shirley
Stoller, Director/Vice President
Excused: Tom
Crimmins, Director/President
Staff Present: Mike Galante, District Manager
Phil Boyd,
District Engineer
Mike Ormsby,
District Attorney
Visitors: None
1.
Minutes
of 09/03/09 Board Meeting
2.
Financial
Statements for August 2009.
3.
Bills
for August 2009.
Approve consent agenda.
Director Hern – motion, Director Grimm
– second.
Motion approved unanimously by those
present.
Postpone to 09/21/09, see item G2.
None.
1.
Letter
sent 09/16/09 to Bentley Stromberg regarding $1,060.00 received from Larry
Spencer.
Hold until next meeting.
2.
Resolution
to Ratify the Move of the Budget Hearing from 09/17/09 to 09/21/09:
Director Hern – Motion, Director Grimm – second.
Motion approved unanimously by those present.
3.
Update
Issuance of Bonds:
Drafts of agreements to bond council in early/mid next
week. May need to rename some District
accounts. Need general rate hearing for
additional $3.12.
Pass Resolution #2009-31 setting Public Hearing on 10/01/09.
Director Hern – motion, Director Grimm – second.
Motion approved unanimously by those present.
4.
Update
Fox Hollow Annexation:
Nothing new, waiting for petitions; may be in November, 2009.
5.
Resolution
to Hold a Public Hearing on 10/01/09 Setting Rates for Hayden Haven/
Director Hern – motion, Director Grimm – second.
Motion approved unanimously by those present.
6.
Resolution
to Hold a Public Hearing on 10/01/09 Setting Rates for Gozzer Ranch Wholesale
Irrigation:
No action.
7.
Resolution: Asset Limits, Auditors Recommendation:
Pass Resolution #2009-32 – Capitalize fixed assets over
$5,000.00 and purchase software.
Director Hern – motion, Director Grimm – second.
Motion approved unanimously by those present.
H.
District Engineer – Phil Boyd, P.E.:
1.
Project
Status:
Handed out and reviewed 09/16/09 status report.
2.
Hayden
Well #2:
Award bid to TML Construction for $321,465.00; base bid plus
add alternative #1 & #2, add deductive alternative #4 & #5.
Director Hern – motion, Director Grimm – second.
Ayes: Directors Hern,
Grimm, and Stoller
Abstain: Director
Fairhurst
3.
Wal-Mart:
Moving forward with project.
4.
The
Falls at Hayden – Late Comers/Development Agreement:
Developer paid $10,000.00 preliminary fee, total owed to
NKWD is $448,147.00.
I.
District Manager – Mike Galante:
1.
2010
Budget:
Public Hearing on 09/21/09 (see item
G2).
2.
ICRMP
Reimbursement:
Refund check of $75,933.00 to be received from ICRMP –
Manager to verify correctness of amount.
3.
4-S
Ranch:
Final
town meeting on 09/10/09 with IDEQ and Mike Jorgenson.
4.
Water
Rights 95-9244:
2.0 cfs granted and permitted.
5.
Bond
Bank Application:
6.
Outsourcing
Billing Statements (added):
Post Office cost per piece = 65.2¢ (labor and ink costs
.075¢) ($34,443.00).
DataPrint outsourcing:
60.3¢ per piece ($31,838.40).
Allegra Print outsourcing:
58¢ per piece ($30,624.00).
Data West one time cost for Outsourcing
Addendum = $1,500.00
Change billing to Allegra. Attorney to review contract.
Director Hern – motion, Director Grimm – second.
Motion approved unanimously by those present.
J.
Board Members:
Memo granting Board access to charge
card information to be signed.
H.
District Engineer – Phil Boyd, P.E.:
2.
Hayden
Well #2:
President
or Vice President to sign Notice to Proceed after review and approval by
Engineer.
Director Hern – motion, Director Grimm – second.
Motion approved unanimously by those present.
G.
District Attorney – Mike Ormsby:
1.
Executive
Session:
Phil Boyd and Mike Galante left meeting.
Into Executive Session at 3:16 p.m. (
Director Hern – motion, Director Grimm – second.
Motion approved unanimously by those present.
Out of Executive Session at 4:46 p.m.
Discussed personnel matters.
Set Special Meeting on 09/24/09 at 12:30 p.m.
Director Hern – motion, Director Grimm – second.
Motion approved unanimously by those present
K.
Adjournment:
Meeting adjourned at 4:48 p.m.
Director Hern
– motion, Director Grimm – second.
Motion approved
unanimously by those present.