North Kootenai Water District

 

May 6, 2010

 

Board Meeting Minutes

 

 

A.        Call to Order/Roll Call:

 

      Meeting called to order at 12:30 p.m. by President Crimmins. 

 

       Present:             Tom Crimmins, Director/President

                                 Richard Fairhurst, Director/Secretary

                                 Alanna Grimm, Director

                                 Jack Hern, Director (1:48 p.m.)

                                 Shirley Stoller, Director/Vice President

      

       Staff Present:      Mike Galante, District Manager

                                 Phil Boyd, District Engineer (1:00 p.m.)

                                 Mike Ormsby, District Attorney (1:00 p.m.)

 

       Visitors:             Marlene Rowland, Janell Alderson, Rob Alderson, Kenny Danielson, Andy Holloran, and Tom Siebert

                                               

B.        Consent Agenda:

 

1.         Minutes of 04/15/10 Board Meeting

2.         Financial Statements for March, 2010

 

Approve consent agenda.

 

Director Grimm – motion, Director Fairhurst – second.

Motion approved by Directors Fairhurst, Grimm, and Crimmins.

Abstain:  Director Stoller

 

C.        Oral Communications:

 

Tom Seibert – Harris Dean Insurance:  Mr. Seibert explained current and potential employee health plans.

 

D.        Written Communications:

 

None.

 

E.         Treasury Report:

 

None.

 

F.         Employee Matters:

 

None.

 

I.           District Manager – Mike Galante:

 

1.         Employee Medical Insurance:

 

See Item C.

 

2.         Aging Meter Study:

 

Tested older Ύ” meters – 11 ½% to 15% under registered 30± years old, 50+% of entire system.

 

3.         Honeysuckle Water Line/Walmart:

 

Walmart will replace 10” pipeline across frontage of property.  Start in 2± weeks.

 

Phil Boyd & Mike Ormsby arrived.

 

H.        District Engineer – Phil Boyd, P.E.:

 

2.         APCA:

 

               Explained 05/06/10 analysis.

 

G.        District Attorney – Mike Ormsby:

 

1.         Executive Session:

 

Into Executive Session at 1:48 p.m. (Idaho Code 67-2345f).

Director Stoller – motion, Director Grimm – second.

Motion approved unanimously – roll call vote.

 

Out of Executive Session at 2:10 p.m.

Discussed litigation and potential litigation.

 

2.         Resolution 2010-03 Adopting the Annexation of Chicken Hill:

 

Approved Order of Adoption.

 

Director Hern – motion, Director Grimm – second.

Motion approved unanimously

 

3.         Execution of the Encroachment/Indemnification Agreement:

 

Arrow Point patio encroachment.

 

Director Hern – motion, Director Grimm – second.

Ayes: Directors Hern, Stoller, Grimm, Crimmins

Nays: Director Fairhurst

 

4.         Roth, Cochran Lane Hookup:

 

Pay full cap fee, less any proven pre-payment.

 

Director Hern – motion, Director Grimm – second.

Motion approved unanimously

 

5.         City of Hayden Lake MOU:

 

Approve MOU.

 

Director Hern – motion, Director Grimm – second.

Motion approved unanimously

 

H.        District Engineer – Phil Boyd, P.E.:

 

1.         Project Status:

 

               Handed out and reviewed 05/05/10 status update.

 

3.         Springrock MOU:

 

Nothing.

 

2.         APCA:

 

See 05/06/10 APCA water service analysis.  Develop 3rd option – Cap fees based upon depreciation other Gozzer Ranch customers have paid.

 

4.         CDARS Maturity Schedule:

 

Withdraw funds to cover payments due.

 

5.         Pay Requests/Change Orders:

 

a.         Hayden Well No. 2 Pay Request:

 

                      Approve TML, Pay Request #6 – 99%, $4,162.90

 

                      Director Hern – motion, Director Stoller – second.

                      Motion approved unanimously.

 

b.         GTE Well Pay Request:

 

Approve TML, Pay Request #4 – 78%, $295,747.07

 

                      Director Hern – motion, Director Stoller – second.

                      Motion approved unanimously.

 

c.         GTE Well Change Order:

 

Approve TML Change Order #3, $3,452.00, for new flow meters.

 

                      Director Hern – motion, Director Stoller – second.

                      Motion approved unanimously.

 

d.         Lancaster Well No. 4 Pay Request:

 

Approve Independent Drilling, Pay Request #2 Video Log, $1,425.00

 

                      Director Hern – motion, Director Stoller – second.

                      Motion approved unanimously.

 

               Amend Agenda – Lawrence Construction Change Order and Pay Request:

 

                     Director Hern – motion, Director Stoller – second.

                      Motion approved unanimously.

 

                      Change Order #1 – add $6,547.93, Lancaster Well #4 – Lawrence Construction.

 

                      Director Hern – motion, Director Stoller – second.

                      Motion approved unanimously.

 

                      Pay Request #1 - $32,782.13, Lancaster Well #4 – Lawrence Construction.

 

                      Director Hern – motion, Director Stoller – second.

                      Motion approved unanimously.

 

4.         CDARS Maturity Schedule:

 

Create new account wit State Pool for Bond funds.

 

               Director Stoller – motion, Director Grimm – second.

               Motion approved unanimously.

 

I.           District Manager – Mike Galante:

 

4.         Site Safety Trailer:

 

Purchased new traffic signs for $3,400±.

 

               Director Hern – motion, Director Grimm – second.

               Motion approved unanimously.

 

               Look for used trailer - $1,200 - $1,500.

 

5.         APCA/Eddie’s Water Main:

 

Under construction – done in 10 days ±.

 

6.         Hayden Well Landscaping/Irrigation:

 

$4,400.00 for material.  Change Order reducing will follow.

 

               Director Hern – motion, Director Stoller – second.

              Motion approved unanimously.

      

7.         Lancaster Road & Hwy 95 Water Line:

 

The State will not allow another contractor on site.  To see on 05/06/10 Welch Comer analysis, ACI - $25,000±.

 

               Director Hern – motion, Director Stoller – second.

               Motion approved unanimously.

 

               Put on 05/13/10 agenda.

 

9.         Employee Manual:

 

Special meeting to be held 05/13/10, 12:30 p.m., at District office.

 

8.         Falls at Hayden – Late Comer’s Agreement:

 

Not yet complete.

 

H.        District Engineer – Phil Boyd, P.E.:

 

2.         APCA:

 

Consider Option #2 and transfer water rights and other appropriate conditions.

J.         Board Members:

 

No Items.

 

K.        Adjournment:

 

Meeting adjourned at 4:14 p.m.

 

       Director Stoller – motion, Director Hern – second.

       Motion approved unanimously.

 

 

 

 

                                                           

Richard Fairhurst

Secretary of the Board/Treasurer