North Kootenai Water District
July 1, 2010
Board Meeting Minutes
Meeting
called to order at 12:30 p.m. by President Crimmins.
Present: Tom
Crimmins, Director/President
Alanna Grimm,
Director
Jack Hern,
Director
Shirley
Stoller, Director/Vice President
Staff Present: Mike Galante, District Manager
Phil Boyd,
District Engineer
Mike Ormsby, District
Attorney
1.
Minutes
of 06/10/10 Special Board Meeting
2.
Minutes
of 06/17/10 Board Meeting
Approve consent agenda with
amendment - Director Crimmins & Director Fairhurst 6/17/10 absence was
excused.
Director Grimm motion, Director
Hern second.
C.
Oral Communications:
1.
Tom
Crimmins Board Vacancy, Board Secretary-Treasurer Election:
Motion by Director Hern to accept
with regrets the resignation of Director Fairhurst.
Director Stoller second. Motion approved unanimously.
Motion by Director Stoller to
appoint Alanna Grimm as Secretary/Treasurer.
Director Hern second. Motion approved unanimously.
NKWD Board vacancy notice to be sent
with next billing and post vacancy on the NKWD web site. Request that letter of interest be sent in by
Aug. 6th to verify registered voter status as well as District boundary
residency.
D.
Written Communications:
1. Letter
to Gridley on Lynnwood Water and Clagstone Water:
No
discussion.
E.
Treasury Report:
DEQ projects to be itemized in
future treasury reports.
F.
Employee Matters:
Comments from suggestion box will be
referenced, responded to, and distributed to everyone.
G.
District Attorney Mike Ormsby:
1.
Executive
Session:
Into Executive Session at 2:06 p.m.
(Idaho Code 67-2345b/f)
Director Stoller motion, Director
Hern second.
Motion approved unanimously.
Out of Executive Session at 2:45
p.m.
2.
Resolution
Setting Annexation Public Hearing for Squaw Bay:
Annexation Public Hearing for Squaw
Bay moved to August 19th due to lack of quorum on August 5th.
Director Hern motion, Director
Stoller second.
Motion approved unanimously.
3.
Resolution
Setting Fire Hydrant Construction Water Fees:
Resolution
set for August 19th.
Director
Hern motion, Director Stoller second.
Motion
approved unanimously.
4.
4-S
Ranch:
DEQ
is waiting on 4-S Ranch.
5.
APCA
Bulk Water Agreement:
APCA
to pay NKWD. Draft Bulk Water Agreement
will be attached to the Will Serve Letter.
H.
District Engineer Phil Boyd, P.E.:
1.
Project
Status:
Lancaster waiting for water
quality test.
Avondale & Point Hayden
Waterlines mainline has been installed along Avon Ave. & Avon
Circle. Testing for this section is
underway. Service complete for
Kensington and is progressing along Trafalgar.
Mainline installation in Strahorn
completed 6/30/10.
Hayden Well working to determine
why the well pump does not appear to be operating on its performance
curve. Will be borrowing a clamp on flow
meter to do a comparative and determine accuracy. Landscaping is in process.
GTE New well pump and booster
pumps now operational.
2.
Ela
Late Comer Agreement:
Mr.
Ela did not show up to appointment.
3.
Falls
at Hayden Lake Late Comers Agreement:
Legal Description changed from 1 lot
to 40 lots. The Falls property is not
part of the Late Comer Agreement. Todd
Stam, Aspen Homes, and Mike Galante will be working together on this.
4.
Avondale
Project Update:
Schedule
change negotiated to complete project by 10/29/10.
5.
Hillside
Service RFQ:
Welch
Comer will meet with District Manager to put together RFQ.
I.
District Manager Mike Galante:
1.
ACI
Contract:
Re-written with attorney
changes. First double casing across Hwy
95 installed. Lancaster work to begin
after Avista work completed.
2.
Honeysuckle
View LID Assessment:
Lots 45 & 46, of Block 5, in
Honeysuckle Hills were consolidated into one lot at the formation of the LID
and are now a lot split. Nature
Conservancy to be contacted to determine their intention on conveyance of their
property to Sue Knapple.
3.
Meter
Accuracy Replacement Strategy:
14% loss of water not being read by
old meters. Cost translates to
$8,600/month of top 200 users. Use of
the $110,000 budgeted for Radio Read Meters will be used for replacing
inefficient meters. A rate analysis is
to be completed in October.
4.
Warranty
Bond New Construction:
Discussion held to decide if NKWD
would consider changing Bond from 100% to industry standard of 25%. District Attorney to draft Resolution to
change policy at next Board meeting.
5.
APCA
Inter-tie:
APCA to pay NKWD if in agreement
will serve letter to be attached to bulk water agreement.
6.
Pay
Requests:
a.
Accept
Balancing Change Order #1, Lancaster #4, ($4,008.37) to Independent Drilling.
Director
Stoller motion, Director Hern second.
Motion
approved unanimously.
b.
Pay
Request # 3, Lancaster # 4, to Independent Drilling ($7,392.59). Final release of retainage amount of
$4,008.37.
Director
Stoller motion, Director Hern second.
Motion
approved unanimously.
c.
Pay
Request # 3, on Lancaster #4, to Lawrence Construction ($13,002.73),
representing 100% of the contract earned without retainage.
Director
Stoller motion, Director Grimm second.
Motion
approved unanimously.
d.
Pay
Request #6, GTE Well Improvement Project, TML Construction ($17,569.40),
representing 98% of the contract.
Director
Stoller motion, Director Hern second.
Motion
approved unanimously.
e.
Change
Order #1, Avondale Project, MDM Construction.
Modify milestone table & surface restoration adding 3 contract days
to original contract.
Director
Stoller motion, Director Hern second.
Motion
approved unanimously.
f.
Pay
Request #2, Avondale Point Hayden Project, MDM Construction ($506,635.26),
representing 14% of contract and stockpile material on site.
Director
Stoller motion, Director Hern second.
Motion
approved unanimously.
1.
Discussion
held regarding P.O. Box vs. Mailbox on site.
Security reasons warrant P.O. Box.
2. Determine if Secretary to receive
additional $50 to Board member fee.
K.
Adjournment:
Meeting adjourned at 4:31 p.m.
Director
Hern motion, Director Stoller second.
Motion
approved unanimously.
Alanna Grimm
Secretary of the Board/Treasurer