North Kootenai Water District

 

November 4, 2010

 

Board Meeting Minutes

 

 

A.    Call to Order/Roll Call:

 

       Meeting called to order at 12:30 p.m. by Vice President Stoller. 

 

       Present:         Alanna Grimm, Director/Secretary

                             Jack Hern, Director

                             Jim Omerso, Director/Treasurer

                             Shirley Stoller, Director/Vice President

      

       Staff:             Phil Boyd, District Engineer, Welch Comer

                             Mike Galante, District Manager

                             Brian Werst, District Attorney, K&L Gates

 

       Excused:                Tom Crimmins, Director/President

                                                  

                     

B.    Consent Agenda:

 

1.     Minutes of 10/21/10 Board Meeting.

 

               Motion made to approve Minutes of 10/21/10 NKWD meeting.

               Director Omerso – motion, Director Hern – second.

               Motion approved unanimously.

 

C.    Oral Communications: 

 

Kara Eberly & Dennis O’Hagen, with MDM Construction, came to express their opinions regarding the liquidated damages.  They disagree with amounts, listed project difficulties and unforeseen obstacles.  They would like to dissolve the liquidated damages.  They wanted to bring to the Board the reasons why certain milestones were not met and to say that they felt they went the extra mile on the project.

 

D.    Written Communications:

 

Received Insurance claim, $69, for tire damage, ICRIMP denied. 
Claim for $200 for cleaning out tank-less water heater submitted.

       Letter dated 10/28/10 to Glen Lanker and letter dated 11/4/10 to Mr. & Mrs. Sutton on file.

 

E.    Treasury Report:

 

       Will be presented at 11/18/10 meeting.

 

F.    Employee Matters:

 

Received article regarding Idaho House Bill # 287, and copy of Idaho House Bill # 287 providing immunity of employers for allowing certain employee firearm storage.  No Board action requested.

 

G.    District Attorney - Brian Werst:

 

1.       Executive Session: 

 

        Into Executive Session at 1:42 p.m. (Idaho Code 67-2345f)

        Director Hern – motion, Director Omerso – second. 

        Motion approved unanimously.

        Out of Executive Session at 2:32 p.m.

 

2.       Resolution 2010-12 – Setting a Public Hearing on the Paul Bielec Annexation: 

 

        Motion made to adopt Resolution 2010-12 setting a public hearing on the Paul Bielec Annexation. 

 

        Director Omerso – motion, Director Hern – second. 

        Motion approved unanimously.

 

3.       Discovery Conveyance of the Lakeshore/Eddie’s Water Lines: 

 

        We are waiting for a response.

 

4.       Falls at Hayden Lake – Late Comer Agreement:

 

        Late Comer changes are being made.  Conveyance Agreement has been signed.

 

5.       Ken Ela – Late Comer Agreement:

 

        Late Comer Agreement to be completed.

 

H.    District Engineer - Phil Boyd, P.E.:

 

1.      Project Status: 

 

       Chilco plans have been submitted to IDEQ.

 

2.      Cap Fees / Rate Analysis:

 

       See spreadsheet dated 11/2/2010 on file.

 

3.      Pay Requests/Change Orders: 

 

a.     Motion to accept Change Order #2, Avondale/Point Hayden project, $10,153.47.

 

              Director Hern – motion, Director Omerso – second.

              Motion approved unanimously.  

 

b.    Motion to approve Pay Request #7, Avondale/Point Hayden project, to MDM Construction for $136,496.48 representing 81% of the contract; 84% of contract days expired.

 

              Director Hern – motion, Director Omerso – second. 

              Motion approved unanimously.

 

 

c.     Motion to approve Pay Request #2, Springrock Booster Station, to TML Construction for $60,396.25 representing 20% of contract value.

 

                      Director Hern – motion, Director Omerso – second.

                      Motion approved unanimously.

 

d.    Motion to approve Pay Request #1, Echo Beach project, to Lawrence Construction for $26,054.80 representing 22% of project value. 

      

                      Director Hern – motion, Director Omerso – second. 

                      Motion approved unanimously.

 

4.      Revised NKWSD Construction Standards - Draft: 

 

       Construction Standards drafted.

 

I.     District Manager – Mike Galante:

      

1.      APCA Tie In: 

 

       Changes should reduce price.

 

2.      Equipment – Opportunity & Needs: 

 

Motion made to enter inter-government transfer for surplus Vactor truck under $17,000 with HARSB. 

 

       Director Hern – motion, Director Omerso – second. 

       Motion approved unanimously

 

       Motion made to approve purchase of a District snow blower under $2,500. 

 

       Director Hern – motion, Director Omerso – second. 

       Motion approved unanimously.

 

3.      Hayden Canyon:

 

       Letter drafted (on file) for Board input. 

 

4.      MDM – Avondale Water Main: 

 

       See Oral Communications, Item C above.

 

5.      LP Waterline Extension RFQ: 

 

       Bidding date 11/16/10, will have bids 11/18/10.

 

J.      Board Members: 

 

1.      Attorney to develop step by step procedures for office staff to follow when working on accounts in arrears, bankruptcy/liens.

 

 

2.      Motion made to remove Richard Fairhurst as a signer on NKWD bank accounts and approve Director Omerso as a signer. 

 

               Director Hern – motion, Director Grimm – second.

               Director Omerso – abstain. Motion approved.

 

3.      Set November 10th as Board tour of facilities.

 

K.      Adjournment:

 

Motion made to adjourn meeting at 4:15 pm.

 

Director Hern – motion, Director Omerso – second.

Motion approved unanimously.

 

 

 

 

 

                                                                        

Alanna Grimm

Secretary