North Kootenai Water District

Board Meeting Minutes

October 6, 2011 – 2:00 p.m.

 

 

A.      Call to Order/Roll Call:

 

       Meeting called to order at 2:06 p.m. by President Crimmins. 

 

       Present:                 Tom Crimmins, Director/President

                                    Shirley Stoller, Director/Vice President

                                    Alanna Brooks, Director/Secretary

                                    Jim Omerso, Director/Treasurer

                                    Jack Hern, Director

                                   

       Staff Present:        Mike Galante, District Manager

                                    Brian Werst, District Attorney

                                    Laura McAloon, District Attorney

                                    Phil Boyd, District Engineer

                                    Necia Maiani, District Engineer

                                    Robin Potts, District Staff

 

        Visitors:                Dee Jameson

                                    Steve Tanner, DEQ

                                    Ryan Fobes, IFG

                                    Curtis Carney

                                    Martin Unruh

                                    Gary Creagle

                                    Randy Smith

                                    Dale and Flora Morris

                                    Judy and Walt Brooks

                                    Sonjia MacDonald

 

 

B.    Consent Agenda:

 

1.     Minutes of 09/15/11 Board Meeting

 

Motion was made to accept 09/15/11 minutes.

 

Director Stoller – motion, Director Omerso – second.

Motion approved unanimously.

 

 

C.      Oral Communications:

 

None.

 

 

D.      Written Communications:

 

1.     Mr. Galante received a letter from George/Barbara Finney regarding an ongoing problem they are having with water drainage in their yard.

 

2.     A letter was received from the Idaho State Tax Commission stating that all annexations into the District were approved including LID #3 and LID #4.

 

E.      Public Hearing – 2:30 p.m. – Formation of LID #3

 

The public hearing for the formation of LID #3 was opened at 2:30 p.m.

 

1.     Presentation by District Engineer – Necia Maiani

 

The presentation included reasons NKWSD was approached for possible water service, the history of NKWSD’s involvement since the spring of 2011, information on the current water rate schedule, and information on what Local Improvement Districts (LID) are and how they work.

 

The Board heard from residents in the Chilco East area who presented their questions.

 

The motion was made to approve Option 2 for storage improvement and mainline extension as presented in the Facility Plan.

 

Director Hern – motion, Director Omerso – second.

Motion approved unanimously.

 

The motion to accept the loan was deferred to the October 20th meeting.

 

The Public Hearing was closed at 3:48 p.m.

 

 

F.      Treasury Report: 

 

None.

 

 

G.     Employee Matters:

 

None.

 

 

H.     District Attorney – Laura McAloon and Brian Werst:

 

1.     Ordinance 2011-01 Formation of LID NO 3 – Bond Counsel Laura McAloon

 

The motion was made to adopt Ordinance 2011-01 to form LID #3 for the Chilco East residents.

 

Director Stoller – motion, Director Omerso – second.

Motion approved unanimously.

 

2.     Executive Session

 

Per Idaho Code 672345-1B, the motion was made to go into Executive Session at 5:55 p.m.

 

Roll Call Vote:

           Ayes – Alanna Brooks, Jack Hern, Tom Crimmins, Jim Omerso and Shirley Stoller

           Nays - None

 

The Board broke from Executive Session at 6:36 p.m.

 

 

 

I.       District Engineer – Necia Maiani:

 

1.     Project Status Report

 

A copy of this is at the District office.

 

2.     Avondale – Pressure Restructure

 

Avon Circle has been switched to a boosted zone with individual pressure reducing valves installed. Welch Comer and District staff are continuing to work on these problems.

 

3.     Pay Requests/Change Orders

 

a.     Balancing Change Order – Avondale Phase II

 

      Motion was made to sign the Notice to Proceed.

 

Director Stoller – motion, Director Hern – second.

Motion approved unanimously.

 

      Motion was made to approve Change Order #1 for S&L Underground at no additional costs.

 

Director Stoller – motion, Director Hern – second.

Motion approved unanimously.

 

b.    Pay Request – Avondale Phase I

 

                    This request was withdrawn.

 

c.     Pay Request – Avondale Phase II

 

Motion was made to approve Pay Request #1 for Avondale Phase II in the amount of $148,753.85 to S&L Underground.

 

Director Stoller – motion, Director Omerso – second.

Motion approved unanimously.

 

d.    Pay Request – Chilco Booster Station

 

      This request was withdrawn.

 

4.     Task Order 2011-11 Chilco West

 

Motion was made to approve Task Order 2011-11 for the LID formation, design, bidding phase and construction phase on Chilco West in the amount of $50,600.

 

Director Stoller – motion, Director Omerso – second.

Motion approved unanimously.

 

5.     Task Order Amendment – Avondale Phase II QA for Super-Pave

 

Motion was made to approve Amendment #1 to Task Order 2011-03 in the amount of $2339.10 to allow for required testing on new super-pave.

 

Director Stoller – motion, Director Omerso – second.

Motion approved unanimously.

 

 

J.      District Manager – Mike Galante

 

1.     Emergency Declaration – Lancaster Road

 

A section of 12”, 30 year-old pipe exploded at 12:30 a.m. on October 6, losing water at a rate of 1’ per minute and damaging a new roadway.

 

Motion was made to allow the emergency replacement of the Lancaster transmission line from Lancaster Well #1 to Ferndale citing ID Code 672808-A3

 

Director Hern – motion, Director Brooks – second.

Motion approved unanimously.

 

2.     LP Waterline Replacement

 

Pipe ruptured at the Louisiana Pacific office next to the section of pipe that had ruptured previously.  This time water went into the building. Mr. Bielec, owner of the Louisiana Pacific office, is asking for the waterline to be replaced in the vicinity of the building.

 

Motion was made to replace the waterline in the vicinity of the Louisiana Pacific office.

 

Director Hern – motion, Director Brooks – second.

Motion approved unanimously.

 

3.     Hwy 95/ITD Project

 

The project continues to move along at a rapid pace.

 

4.     Twin Lakes – Lake Line Replacement

 

The test results from the bacteria test were received on October 6 with a good result. Staff are almost ready to connect at Fish Lake Road.  This project should be completed soon.

 

5.     Gozzer Ranch – Wastewater Permit Renewal

 

Dan Messier and Mike Galante met with Steve Tanner.  Meeting went well.

 

6.     CBPOA

 

Mike Galante was unable to attend this meeting.  Steve Cordes from Welch Comer did attend and gave the members their options in joining the District or going in a different direction.

 

7.     Ron Thompson – Petition for Annexation, Request for Service

 

Motion was made to approve Mr. Thompson’s request for service, with the installation of a fire hydrant and water meter at his expense, prior to his annexation into the District and to set a public hearing for the annexation for November 3, 2011.

 

Director Hern – motion, Director Brooks – second.

Motion approved unanimously.

 

8.     Bank Signature Cards

 

The Board of Directors signed and returned the Bank Signature Cards to Mr. Galante.

 

9.     COLA

 

The motion was made to forgo cost of living raises to the District employees this year.

 

Director Hern – motion, Director Omerso – second.

Motion approved unanimously.

 

 

K.      Public Hearing – 4:30 p.m. – Formation of LID #4

 

The Public Hearing opened at 4:30 p.m.

 

1.     Presentation by District Engineer – Necia Maiani, P.E.

 

The presentation included the history of District’s involvement with this project since the spring of 2011, information on the current water rate schedule, and information on what Local Improvement Districts (LID) are and how they work.

 

The Board heard from residents in the Chilco West area who presented their questions.

 

Richard and Janet Burkey and Judy Brooks had written letters opting out of the LID.  A letter from Sonja McDonald was also received; however, Ms. McDonald did not qualify as she had not previously annexed into the District.

 

Due to some confusion on how and when to opt out, the Board is allowing Betty Bishop to opt out by submitting a written request and having it into the District office by Monday, October 10, 2011. Any further requests that come in after today’s hearing will not be considered.

 

The motion was made to have staff modify LID boundaries to exclude Burkey’s, Brooks’, and Bishop’s property, pending written request from Betty Bishop to opt out.

 

Director Hern – motion, Director Brooks – second.

Motion approved unanimously

 

2.     Ordinance 2011-02 Formation of LID #4 – Bond Counsel Laura McAloon

 

This item was deferred until the next Board meeting.

 

The Public Hearing was closed at 5:22 p.m.

 

 

L.      Board Members:

 

None.

 

 

 

M.     Adjournment:

 

Motion was made to adjourn meeting.

 

Director Hern – motion, Director Brooks - second.

Motion approved unanimously.

 

Meeting adjourned at 6:37 p.m.

 

 

 

 

 

                                                           

Alanna Brooks

Secretary