North Kootenai Water
District
A. Call to Order/Roll Call:
Meeting
called to order at 12:30 p.m. by President Crimmins.
Present: Tom Crimmins,
Director/President
Shirley
Stoller, Director/Vice President
Alanna
Brooks, Director/Secretary
Jim
Omerso, Director/Treasurer
Staff
Present: Mike Galante, District
Manager
Phil
Boyd, P.E., District Engineer
Robin
Potts, Accounts Specialist
Brad
White, Field Supervisor
Excused: Brian Werst, District Attorney
Jack
Hern, Director
Visitors: None
B. Consent Agenda:
1.
Minutes
of 12/01/11 Board Meeting
Motion was made to accept the minutes of the 12/01/11
meeting as written.
Director Stoller – motion, Director Brooks –
second.
Motion approved unanimously.
C. Oral Communications:
None
D. Written Communications:
A request was received from Rory and Leola
Hall to be annexed into the District and to join into the Chilco Project LID #4.
A motion was made to hold a Public Hearing at
the January 5 Board meeting for the Hall’s to be annexed into the District and
to join into the Chilco Project LID #4.
Director Stoller – motion, Director Brooks –
second.
Motion approved unanimously.
Revenue has dropped with the ending of the
summer and autumn months. The reserve
fund is close to where it is wanted to be.
Director Omerso showed the Board a new report
he was getting together. This report will show the annual budget and compare it
to the actual amount spent year-to-date on each budget item. It will also highlight any items that have
gone over 1/6 of the budgeted amount.
Mr. Galante discussed how last year the
District was over budget on payroll mainly due to overtime expenses. Mr. Boyd said Mr. Galante and himself, along
with staff, should make sure capital wages are not included in the budget.
The Board discussed the protocol for
employees to attend Board meetings. The
Board decided that employees could attend on District time if the situation was
not abused.
Excused
1.
Project
Status Report
The
memo that was previously sent to the Board of Directors is available for
viewing at the District office.
2.
Chilco
East – LID #3
The
motion was made to sign the Motion to Proceed at a time appropriate for
Scarsella Brothers to work on LID #3.
Director Stoller – motion, Director Omerso –
second.
Motion approved unanimously.
3.
Rimrock
Pressure Zone Investigation
Staff
checked two valves on Merman and one on St. James and found them to be working
correctly.
4.
Pay
Requests/Change Orders
a.
Chilco
East
The
motion was made to accept Pay Request #1 to Lawrence Construction for $5317 for
the Chilco East temporary tie-in.
Director Stoller – motion, Director Omerso –
second.
Motion approved unanimously.
b.
IDEQ
Loan DW #1203
The motion was made to request Reimbursement
#1 from IDEQ for Loan DW #1203 in the amount of $36,750 for engineering costs.
Director Stoller – motion, Director Omerso –
second.
Motion approved unanimously.
The motion was made to request Reimbursement
#2 from IDEQ from Loan DW #1203 in the amount of $48,124.50 for engineering
costs.
Director Stoller – motion, Director Omerso –
second.
Motion approved unanimously.
The motion was made to request Reimbursement
#3 from IDEQ from Loan DW #1203 in the amount of $5,317 to pay Lawrence
Construction which represents 14% spent of the total loan amount.
Director Stoller – motion, Director Omerso –
second.
Motion approved unanimously.
I. District Manager – Mike Galante
1.
Lancaster
Road Waterline Easements
The
waterline easements have been secured to cross Jim Kate’s and Ron Smith’s
properties.
2.
Hwy
95/ITD Waterline Project
Scarsella
Brothers wants to begin this project now. Putting the waterline in under Hwy 95
will happen in Spring 2012 as Phase 2 of this project.
3.
Cost
Saving Measures/Hours of Operation
In an attempt to
limit employee overtime pay, the Board discussed changing the District’s hours
of operation. It was decided to wait
until March or April and then to put the staff on four 10 hour days with the
field staff staggered to have all seven workdays covered and the office to have
five days covered. It was decided that
another field employee would be needed for this to work properly. There was also discussion of hiring a lawn
care company to mow the well properties and the office property.
4.
Sponsored
Water Resources Forum
The Water Resources Forum breakfast will be
in February 2012. To sponsor this event could cost the District as much as
$600. Mr. Galante will be checking with
other water companies to see if they would be willing to donate. The Board agreed that the District needs to
be involved to protect the future water rights for Idaho.
J. Board Members:
Director Stoller pointed out that Idaho has
changed its regulations regarding Public Records requests and that the
District’s Resolution needs to change to reflect Idaho’s regulations. Mr. Galante to check this out.
K. Adjournment:
Motion was made to adjourn the meeting.
Director Stoller – motion, Director Omerso –
second.
Motion approved unanimously.
Meeting adjourned at 3:42
p.m.
Alanna Brooks
Secretary